The information you provide to the Labour Program is collected under the authority of sections 18 and 42 of the Employment Equity Act (the Act) to administer the employment equity programs under this Act. This information includes aggregate employment equity data and Form 1 details, more specifically the employers’ chief executive officer and employment equity officer contact information.
While using WEIMS is voluntary, refusal to provide information on your organization, its head office, chief executive officer, employment equity contact, and signatory will mean that you cannot access the system. Refusal to provide personal information on your organization’s employees – including information for the calculation of aggregated salary ranges, pay gap data and designated group representation – will also result in the incomplete capture and processing of your organization’s data. Your employee data and manual calculations will also need to be done using the employment equity forms available via Service Canada.
Note that subject to the Act, personal information collected in the Legislated Employment Equity Program annual reports may be shared with the Canadian Human Rights Commission as well as other entities established by the Minister of Labour, Employment and Social Development Canada, or the Labour Program for research purposes. This information may also be used and made publically available upon request for policy analysis, research and evaluation purposes. However, these additional uses and disclosures of the personal information collected will never result in an administrative decision being made about you or those employed in your organization.
The personal information you submit is administered in accordance with the Employment Equity Act, the Department of Employment and Social Development Act, and the Privacy Act. You have the right to the protection of, and access to, your personal information, which is described in Personal Information Bank ESDC PPU 739 – Workplace Equity. Read Information about Programs and Information Holdings for instructions on how to access this information or visit your Service Canada Office.
You have the right to file a complaint with the Office of the Privacy Commissioner of Canada regarding the institution’s handling of your personal information.